Legal Secretaries are often the first point of contact when approaching a firm. Managed new client intake information and monitored case progression. Drafted Request for Judicial Intervention letters and non-military affidavits for attorney review. Prepare affidavits or other documents, such as legal correspondence, and organize and maintain documents in paper or electronic filing system. Maintained detailed spreadsheets for tracking client contact and document information. Understand spoken information. Engaged in civil and administrative litigation support on legal issues arising in areas of assigned responsibility. Attended several paralegal-client meetings to act as notary witness and provide secretarial assistance. #4 Writing ability. Some of them realize that they are disorganized, and need help arranging the office, but many of them do not. Handled administrative duties as assigned including extensive travel arrangements, maintained attorney calendar and docketed in accordance with proper authorities. Prepared all real estate closing documents for residential and commercial transactions. Assisted Regulatory Department with project management including preparation of filings, discovery responses and other documents. Handled administrative responsibilities including preparing expense reports, check requests and invoices. Attorneys must be fully prepared for each and every legal proceeding. Performed word processing and proofreading of office correspondences. Pulled affidavits from process server for judicial and default foreclosure motions. Provided legal support to attorney in preparing legal documents and conducting legal research. Answered phones, greeting clients, drafting documents and letters, filing with the Court system, scheduling client appointments. Utilized the application Chrome River to generate expense reports for individual attorneys when traveling for business. Gathered data to draft various legal documents. Collected and reviewed case-related police reports, medical records and other supporting evidence. Coordinated multifaceted office functions including calendar management, billable time, scheduling depositions and retaining expert witnesses. Researched all medical records subpoenaed for additional medical providers not disclosed in discovery. Provided heavy client contact disseminating information, obtaining information and / or resolving issues. Coordinated all international meetings and teleconferences, and organized travel arrangements for attorneys. As the role of the legal professional changes and grows, a need for technology knowledge is high on the list of requirements for legal industry job positions. Initiated and executed Social Security project, determining client eligibility, and assisting in application process. Prepared legal documents including demand letters, pleadings, discovery and correspondence. Legal assistant jobs are more demanding than ever, and a lawyer-to-assistant ratio of 5-to-1 is common. Prepared bankruptcy document productions for trustees and file court documents electronically on PACER electronic filing system. Investigated complaints of internet animal cruelty and copyright infringement. Reviewed, organized and summarized medical records in preparation for issuance of subpoenas. Prepared, organized and maintained affidavits and legal correspondence through a manual and electronic filing system. Technological skills Developed innovative PowerPoint presentation used by the Office of Admissions to market executive support programs to potential clients. Provided day-to-day financial and administrative support to a small privately owned taxation law firm. Notarized medical release forms and negotiated settlements for personal injury cases. For example, 21.4% of Legal Assistant resumes contained Legal Documents as a skill. Assisted various law firms with professional legal executive administrative assistance, including accounting functions. Attended court proceedings and gained valuable procedural experience. Since creating cover letters is a significant part of your job as legal assistant, stick to the point and demonstrate your ability to be clear and direct. Managed a high volume caseload in a deadline-driven environment. Collected, reproduced and sent information to satisfy subpoenas. Provided customer services to clients and attorneys by answering phone calls, providing information regarding legal questions, and scheduling appointments. Litigation paralegals draft correspondence, pleadings, discovery, motions, briefs, legal memorandums and other documents ranging from simple to complex. Scheduled client interviews; organized and analyzed information; cross-checked and validated information. Created new case management and organization system for personal injury cases. Conducted extensive internet investigations to locate people and assets. Ordered and monitored all necessary medical records for workers' compensation and Social Security disability cases. Performed administrative duties including basic research, filing, mailings, retrieving medical records, telephone communication. Drafted and managed correspondence with insurance companies for auto/personal injury claims. Scheduled appointments for customer; ordered/maintained office supplies. Drafted legal documentation and assisted attorneys with administrative tasks involving corporate business matters. Received and placed telephone calls and various other legal secretary/legal assistant duties which encompasses all duties associated with litigation practice. Important Job Skills for Legal Secretaries. Problem Solving Skills. Assisted attorneys by drafting legal documents and letters for civil litigation and foreclosure by preparing pleadings including legal descriptions. Coordinated and prioritized the daily tasks/ scheduling appointments/interviews. Handled travel arrangements and prepared materials needed for annual seminar for 300 Paralegals. Scheduled private interviews between clients and insurance companies for recorded statements and explanations under oath. Handled telephone calls when judicial assistants requested hearings. Performed routine and advanced word processing functions with above-average efficiency. Conducted research through LexisNexis and various internet websites. Acquired and analyzed detailed medical records and bills for personal injury and medical malpractice cases. Conducted research utilizing the internet and Lexis and authored written correspondence. Prepared/served subpoenas to testify at court proceedings and made travel arrangements for witnesses. Transcribed documents using a Dictaphone. Coordinated all aspects of client intake including scheduling consultations, negotiating engagement agreements, and processing retainer payments. Provided administrative assistance to lawyers in the securing and coordination of employment, medical and social security records. Transcribed dictation related to property, contract, mortgage issues, title defects, collection cases and general real estate litigation. Reviewed up-to-date activity on cases via PACER, legal periodicals and materials relevant to a specialty area of law. Performed all Secretarial duties; answered telephones, organized & maintained the office, office files, ordered office supplies. Performed all administrative tasks associated with the day-to-day operations of a busy and professional practice group. Preformed client interviews for all discovery issues and prepared discovery documents. Researched litigation files and prepared documents for court proceedings. Assisted in preparing interrogatories and requests for production, including non-party subpoenas. Performed internet research and investigated solutions to solve problems. Legal secretaries must maintain paper and electronic files, manage projects, track multiple deadlines, maintain calendars, schedule meetings, organize events and keep everything orderly and accessible. Inherited additional duties including accounts receivable/payable, travel arrangements, and preparation of tax documents for Accountant. Managed Reception including greeting clients, responding to telephone requests for information. Below are usually required skills, knowledge, and abilities that legal assistants should possess to excel on the job: Must be able to draft legal documents. Supported Estate Planning Department with document preparation and review, business development and marketing ventures. We ranked the top skills based on the percentage of Legal Assistant resumes they appeared on. Performed medical records procurement and analysis; organized and indexed medical record binders; obtained all medical billing records for client. Organized and spiral-bound relevant case documents for attorney review and case preparation. Use Skill Words in Your Job Interview: Be prepared to discuss types of projects you’ve managed in other roles without violating a client’s confidentiality at other law firms. Writing Skills. Maintained business expenses utilizing QuickBooks software. Reviewed and edited client correspondence and related documents as instructed by attorneys. Received telephone calls and visitors and provided information or referred to the appropriate office or individual. Performed administrative functions and office management to include handling of office budgets, maintenance of records and important client correspondence. see our example & template format for supporting your job application process Prepared monthly client billing statements and resolved discrepancies. Maintained attorney calendar including scheduling and organizing depositions, meetings, conference calls and client appointments. Assisted attorneys with trial preparation, developed trial exhibits to motions and reviewed organized documents for trial discovery. Acted as liaison between clients, medical providers and insurance companies for independent medical evaluation appointment scheduling. Communicated with police officers and obtained necessary paperwork needed for the prosecution of criminal cases. Maintained, audited all office and client files, and sent obsolete files to the warehouse for storage. Generated monthly business and expense reports and updated attorney billable hours report. Drafted settlement demand letters to insurance company. Linked company website to Internet search engines for maximum visibility. As such, attorneys and paralegals alike depend heavily on their legal secretaries. Organized materials for demand letters to opposing adjusters. Provided office support by meeting with clients, filing, photocopying, making appointments and answering a high volume of phone calls. Maintained detailed chronological records of pertinent events and correspondence related to specific legal issues. Legal secretary roles have evolved over time. Organized a demanding calendar by scheduling appointments and hearing dates to ensure accuracy. Maintained all Bankruptcy Department files; Created a tracking system for department files which was adopted by the whole law firm. Managed voluminous caseloads from filing to closure and updated statute information for Bankruptcy department. Provided satisfactory customer service by interacting with clients by phone/personally, scheduling appointments, and communicating client concerns to respective lawyers. Best of all, prioritization showcases competence, inspiring trust from leaders who are thrilled they don’t have to … Received legal documents from different corporations for unpaid bills. Processed a high volume of non-judicial residential foreclosures while maintaining all state mandated regulations. Assisted supervising attorney during court proceedings and with client interaction. Provided litigation support in a law firm specializing in Intellectual Property. Assembled/collated/copied all forms of legal documents. Legal Assistants interact with lawyers, courtroom staff, clients, witnesses, opposing counsel, judicial employees and other third parties. 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